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Booking panels

Efficient booking of meetings and venues

How can you simplify meeting bookings in your organization?
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Booking panels

Efficient booking of meetings and venues

How can you simplify meeting bookings in your organization?

Easier meeting booking with booking panels

How can you simplify meeting bookings in your organization while creating a more efficient work environment? A booking panel makes it easy to book, manage and visualize the availability of your meeting rooms and premises - directly via the calendar and on site with a digital booking screen.

To provide a clear overview of the office's meeting rooms, both for internal employees and external visitors, we also offer overview screens. These screens show the entire office's meeting room status in real time, which contributes to a smoother working environment and better meeting logistics.

AVS currently works with several leading manufacturers such as Humly, Crestron, Yealink and Logitech, among others. We help you find the right solution based on your needs - whether you are looking for a simple panel for room booking or a more advanced system adapted to your specific requirements.
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What is a booking panel?

A booking panel is a small, wall-mounted screen that is placed outside a meeting room, conference room or other venue. It shows in real time whether the room is available or booked, by whom and for what period of time. The booking panels are clearly illuminated in green when the room is available, and in red when it is occupied - making it easy to see if the room is booked without disrupting ongoing meetings.

Booking screens are designed to blend into modern office environments and are easy to use. They come in several sizes and models - with touch functionality, LED indicators and support for different languages.

Thanks to integration with calendar platforms like Outlook and Google Workspace, you can book your meetings as usual. All you need to do is add the room you want to book - then the information appears directly on the booking screen outside the room.

Benefits of AVS booking panels

- Quick overview of available meeting rooms
- Reduced double booking and improved room logistics
- Seamless integration with your existing calendars
- Time saving - less running between rooms to find space
- Professional impression for both employees and visitors

Digital booking panels are a cost-effective and user-friendly way to organize your shared resources. At AVS, we have extensive experience in delivering room booking systems and visual office communication solutions. We help you choose the right panel, install it and integrate it with your calendar systems.
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FAQ

Do you have any questions? We're happy to help.

What is a booking panel and how does it work?

A booking panel is a digital display outside of a meeting room that shows room status, upcoming meetings and the ability to book on-site. The panel is often synced with systems such as Outlook, Office 365, Google Workspace or Teams. This allows employees to easily see if the room is available, book directly on the screen and avoid double bookings. Booking panels create a more efficient and clear room booking in all types of offices.

Which booking systems can booking panels integrate with?

Most modern booking panels work with Outlook, Microsoft 365, Exchange, Teams Room Booking and Google Calendar. Many panels also support third-party platforms for facility management, desk booking and room administration. AVS helps you choose the right panel and system depending on your current calendar tool and IT environment.

Do you need separate software to use a booking panel?

It depends on the type of booking panel you choose. Some panels have built-in software, while others require a central room booking system or cloud service. We offer both standalone panels and complete systems with backend for statistics, control and administration of meeting rooms. We help you find the solution that best suits your IT structure.

Can a booking panel display digital signage or other information?

Yes, many booking panels can be used for more than just room status. They can display company logos, internal information, digital signage, meeting agendas or notices. This makes the panel part of your visual communication and not just a pure booking tool. AVS offers panels with flexible interfaces and customizable layouts.

What size and type of screen is best suited for booking panels?

The most common sizes are 7 inches, 10 inches and 15 inches, depending on the size and visibility of the room. Touch screens are standard for booking directly at the door. We help you choose the right LED or LCD panel, with features such as LED status frame, PoE power supply and wall mounting. The choice is guided by the needs of the business and how much information the panel should display.